The Ultimate Guide To Time And Attendance Systems in 2023

In this age of home offices and co-working spaces, time and attendance has become increasingly important for an employer, as well as for the employee. To define it accurately, time tracking is the logging of working time. This can be implemented using timesheets, hardware solutions or as a web-based software solution. This data is then used for payroll on a monthly and annual basis. In the following article, we will show you the advantages of time and attendance for employers and employees.

What types of time tracking are there?

With the timesheet, working hours are already recorded for decades. Here, a form is usually taken and the employees all independently enter the times at which you come, go or take a break. In a monthly rhythm, this is then handed over to the employer and subsequently the salary is calculated. The timesheets are particularly cost-effective and easy to use. Furthermore, no additional software or similar is needed for this.

In the meantime, hardware solutions are used, especially in larger companies. There, a terminal is installed at the entrance door, for example, that is installed with tracking software. RFID transponders or cards are then used for this purpose. Employees only have to hold their card up to the device and can then record their working hours. The terminals are definitely more transparent than timesheets. In addition, digital time recording always involves less overall effort for companies.

For companies that now have many employees in the home office or in the field, web-based solutions must be used. There, employees can access the time recording software at any time from the PC or via an app and enter the working hours. This is particularly suitable for people who are not always present in the office or who travel a lot on business. The overall effort can also be minimized here, as vacation days can also be submitted.

Advantages for the employer

The benefits to the employer of recording Time and Attendance is that payroll can be simplified. Companies with hundreds of employees have countless time entries each month and it is virtually impossible to process them all by hand. Likewise, companies know better how to deploy their employees. At any time, it is possible to see which employees are assigned where and which still have free capacities or perhaps need to be relieved.

Likewise, older data such as absenteeism, vacation days and sick days can be analyzed for better staff deployment. Last but not least, time recording also gives the employer the necessary security to be able to prove the working and break times to the legislator. Companies therefore do not have to worry about infringement of rights in this context.

Advantages for the employee

When it comes to employee benefits, fairness plays a big role. Many employees often work overtime, which can thus be entered via a Time and Attendance tool. In doing so, the hours are charged to the working time accounts and can then be used as needed. 

It also provides employees with full transparency of their working hours and makes planning easier. Vacation days and absences can be entered much more easily and it is generally easier to calculate with them.

All in all, the forms of Time and Attendance have some advantages for both employer and employee.

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